MATTITUCK PARK DISTRICT
THURSDAY, September 19, 2024 - 6:00 PM
Presiding Commissioners: Kevin Byrne, Chairman
Denise Geis, Deputy Chair
Alexandra Getches, Commissioner
Chris Shashkin, District Clerk
Stephen Kiely, Esq., Legal Counsel
Lyle Girandola, Treasurer (Will be absent)
Abigail Field, Recording Secretary
Agenda is Subject to Change
PUBLIC COMMENT SESSION ON AGENDA ITEMS
All other comments regarding non-agenda items
will be received at the end of the meeting.
Please limit comments to no more than 5 minutes
Call to Order
Pledge
• TREASURER’S REPORT – K Byrne
• CLERK’S REPORT – C Shashkin
• FACILITY MANAGER’S REPORT – B Heins
DISCUSSION
Review of plans for Bay Ave. and for Aldrich Lane Dog Park.
Discussion of the budget for the plant material of the Bay Ave meadow installation?
Discussion of the meeting at Southold Town Hall regarding the Mattituck Inlet
Discussion about date for Mattituck Historic Association Lecture Dates
Discussion about Lighting of Soccer Fields at Aldrich Lane
Discussion about Christmas Caroling Event.
RESOLUTIONS
Approval of 8/22/2024 Meeting Minutes presented via email
Moved by
RESOLUTION 2024-68
RESOLUTION APPROVING BILL REGISTERS AND
AUTHORIZING PAYMENT OF CURRENT BILLS FOR SEPTEMBER 2024
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Bill Registers submitted by the Treasurer at the September 5 and September 19, 2024, meetings and further authorizes payment of the current bills.
RESULT: Motion by
RESOLUTION 2024-69
RESOLUTION ADOPTING PARK FEES FOR 2025
Whereas inflation continues to raise the cost of operating the Mattituck Park District’s parks, beaches, and the facilities thereon,
Be it resolved by the Commissioners of the Mattituck Park District that the rental rates for 2025 will be those reflected in the attached 2025 Rate Sheet.
RESULT: Motion by
NOTE: The precise wording of then below resolutions subject to change:
RESOLUTION 2024-70
RESOLUTION AUTHORIZING BEGINNING OF BAY AVENUE REVITALIZATION
Whereas the Commissioners of the Mattituck Park District have discussed plans to revitalize Bay Avenue park by putting in trails, native pollinator plantings, picnic tables and more at multiple meetings and the Commissioners agree such revitalization should begin and ideally complete in 2024;
Whereas the Commissioners of the Mattituck Park District have reviewed multiple plans and agree on the design and priorities for the park revitalization;
Be It Resolved that the Commissioners of the Mattituck Park District authorize Commissioner Alexandra Getches, Lyle Girandola, and with Girandola’s and/or Getches’ supervision, Ben Heins to spend up to $__________________ implementing the design.
RESULT: Motion by
RESOLUTION 2024-71
RESOLUTION AUTHORIZING THE CONSTRUCTION OF A DOG PARK AT ALDRICH FIELD
Whereas the Commissioners of the Mattituck Park District have discussed building a dog park at Aldrich Field at multiple meetings and the Commissioners agree such a dog park should be built in 2024;
Whereas the Commissioners of the Mattituck Park District have reviewed sketches of the placement of the dog park and have agreed on its placement;
Whereas the primary construction of the dog park consists of installing fencing, which the Park District can do without a formal bidding process by using a company of the county list,
Be It Resolved that the Commissioners of the Mattituck Park District authorize Lyle Girandola and, under his supervision, Ben Heins to invest up to $______________ installing fence, purchasing garbage cans and related items for dog waste disposal, extending water, and meeting related needs to build a dog park at Aldrich Field in 2024.
RESULT: Motion by
RESOLUTION 2024-72
RESOLUTION ADOPTING GUIDELINES FOR MATTITUCK PARK DISTRICT COSPONSORSHIP OF EVENTS
Whereas the Mattituck Park District has a policy of waiving park fees when the District decides to cosponsor an event;
Whereas the District has consistently been non-discriminatory in its co-sponsorship of events to date, but has not adopted formal guidelines for deciding when to cosponsor events;
Be it resolved that the Commissioners of the Mattituck Park District adopt the following guidelines for co-sponsorship of events:
The event must clearly involve a substantial number of residents of the park district, as evidenced by any of:
The words “Mattituck” or “Laurel” in the sponsoring organization’s name;
Membership that includes [10 or more households of the park district]
Beneficiaries of the organization’s charitable activities generally include [10 or more households of the park district]
The event is open to all residents of the park district and/or park district residents are granted free or reduced admission OR
Other positive, clear connection to park district residents.
[The event itself raises funds for charity]
The event does not involve a political party or candidate or ballot measure and is wholly nonpartisan.
RESOLUTION 2024-73
RESOLUTION AMENDING ABIGAIL FIELD’S EMPLOYMENT
Whereas, Abigail Field has been on Salary of $250/month for doing agendas and related posting of same, attending meetings, doing minutes, reporting MPD documents to Southold Town, and duties relating to MPD elections;
Whereas, Abigail Field has done a few hours of additional work each month at the rate of $25/hr, never exceeding five hours in a single month;
Whereas, Abigail Field could provide additional services to MPD relating to creating institutional memory for resolutions, policies and procedures by performing functions more akin to a Corporate Secretary;
Whereas, Abigail Field has grant writing and management experience and could provide additional services to MPD relating to grants; and
Whereas, the Mattituck Park District would like to take advantage of these additional services Abigail Field can provide, and potentially other ones as mutually identified, and Abigail Field would like to provide such services;
Be it Resolved that the Commissioners of the Mattituck Park District convert the Recording Secretary position to a purely hourly position at the rate of $25/hour, provided that Abigail Field work no more than 40 hours/month.
RESOLUTION 2024-74
RESOLUTION HIRING A PART-TIME LABORER
Whereas the properties of the Mattituck Park District require a lot of repair and maintenance,
Whereas Facilities Manager Ben Heins is hired for 40 hours/week and cannot get all the work done week in and week out in that time frame, nor are the contractors hired for specific maintenance jobs sufficient assistance,
Be it resolved by the Commissioners of the Mattituck Park District that a part-time laborer be hired at $xx/hr for yy hrs/week to assist Ben Heins.
RESOLUTION 2024-75
RESOLUTION CORRECTING RESOLUTION NUMBERS
Whereas, minor errors have occasionally been made relating to the numbering of resolutions adopted in the past few years, and
Whereas, the Mattituck Park District wishes to eliminate such errors,
Be it resolved by the Commissioners of the Mattituck Park District:
Resolutions 2024-52 and 2024-53, adopted at the July 2024 regular meeting are renumbered 2024-52a and 2024-53a, as different resolutions numbered 2024-52 and 2024-53 were adopted at the June 2024 regular meeting;
The Commissioners acknowledge the resolutions adopted in 2023 during and after the April regular meeting are generally misnumbered because the number 2022-45 was skipped and not used;
The Commissioners acknowledge the resolutions adopted in 2022 after the April regular meeting are generally misnumbered because the number 2022-32 was skipped and not used; and
Resolution 2022-26 adopted at the April 2022 regular meeting is renumbered 2022-26a, as a different resolution numbered 2022-26 was adopted at the March 2022 regular meeting.
RESOLUTION 2024-76
RESOLUTION CONFIRMING PAYMENTS AUTHORIZED
Whereas, bill registers are presented to the commissioners who each review and sign them at each meeting,
Whereas, the Commissioners generally adopt resolutions approving the payment of such bill registers, and
Whereas, at the October 2023 and November 2023 regular meetings the Commissioners reviewed and signed off on the presented bill registers but accidentally did not adopt resolutions approving their payment;
Be it resolved that the Commissioners of the Mattituck Park District approve the payments made.
RESOLUTION 2024-77
RESOLUTION ADDING CROSS REFERENCE
Whereas, resolutions that relate back to previously adopted resolutions should acknowledge those prior resolutions to ensure continuity and clarity of policy and decisionmaking,
Be it resolved that the Commissioners of the Mattituck Park District amend previously adopted resolutions as follows:
Resolution 2024-66, which adopted a security policy for Park District events is amended in part to read: “... RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts the following policy to be applied to all events booked after this date, which replaces the policy adopted by 2023-67 to the extent that 2023-67 required all events with alcohol to pay a security fee of up to $250....
Resolution 2024-26, which hired Ben Heins for 40 hours per week is amended in part to read:
“... RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the hiring of Benjamin Heins, effective February 15, 2024, to the position of Maintenance Mechanic II, at a pay rate of $30.00 per hour for a 40-hour week, in accordance with the executed agreement between the parties. This resolution supersedes Resolution 2023-81 which had hired him for up to 30 hours per week.
PUBLIC COMMENT
EXECUTIVE SESSION (if necessary)
Comments